A year or two ago, I had a chunky piece of product news to announce, but no budget. No problem I thought, I’ve got all these modern comms assets to play with.

So announce it I did – big bang style – sending the news simultaneously to the website, news wires, the forum, facebook, the press office blog, Twitter etc.

I thought I’d been terribly modern and efficient, but the story got nowhere. It was summed up when the blogger relations guy called me, pretty out of sorts.

I just called up one of our key targets saying ‘I’ve got something for you’ and he told me ‘yeah, I know, I just saw it in my facebook  inbox’. It’s old news isn’t it?’

Big lesson. Just because you have multiple comms routes to market doesn’t mean you should use them all at once.

Sequence matters. Think of PR as a fireworks display. You don’t set them all off at once. The impact is much greater if you build up to a crescendo.

Start with this release order and adapt from there:

1. Inform internal stakeholders
   Key staff and shareholders should know first – especially customer service people
2. Leak to bloggers
   Bloggers won’t write positive stuff if they don’t get to break it, so leak news to them and give them exclusive details/pictures.
3. Tell passionate customers first
   Anyone following your brand on Twitter, contributing to your forum, being a fan on facebook or subscribing to your email should be the first to officially know. These people care about your brand. Critically, you should give them material they can share – eg, embeddable videos, pictures they can link to or exclusive offers.
4. Mass anounce to journalists, visitors and previous customers
   This is when it’s actually public. Such is the pace of the web that this phase can follow just hours later.
5. Post-launch management
   Reputation/news management in the days following the announcement is an intrinsic part of the launch task. Use social tools to monitor the conversation and respond to as many positive/negative comments as you can. In the first 24 hours, the prevailing opinion on your announcement will coalesce and you want it to settle down in your favour.

This is going to be an ongoing PR management issue for Innocent, but hats off for blogging it in the first place and keeping open the comments thread. This way the debate happens on their site and allows them to put their side of the story.

Indeed, so far the objectors have not gained much traction on other new protest platforms such as Facebook, and my bet is that this will die down. There’ll always be some people who object to corporate buy-ins (eg, McDonald’s and Pret. Btw, now no longer), but most people don’t care that much.

So long as Innocent remain open and engaged, they should be able to contain the dissent and continue with their plans.

Today, TheNextWeb have a revealing story showing actor Ashton Kutcher to be even more cutting edge: he used live streaming mobile service Qik to record the baiting of paparazzi as he and his wife Demi Moore arrived at an airport.

As well as being a sobering insight into the flipside of celeb life, the skirmish shows how the balance of power is shifting between brands, media and consumers. By presenting footage openly to fans, Ashton and Demi make it harder for anyone to misprepresent them. Smart.

This matters to regular products too, especially those in ‘controversial’ categories such as oil, fast food or where marketing to children is concerned. In these cases, ensuring your side of the story gets across untainted is vital.

But mainstream brands often struggle with social channels and many simply opt out. Conversations about them still happen, pictures still get posted and opinions still get formed – it’s just that they’re not involved.

It needn’t be difficult. If you’re transparent, conversational and, most of all authentic with your use of new media, you stand a much better chance of being heard.